Skills of controlling the process of meeting

(1) Before the meeting, the host should carefully study the relevant documents and materials, understand the topics and agenda, and understand the composition and basic opinions of the participants.

(2) The host must be strictly punctual, make clear the beginning and ending time of the meeting, and hold the meeting and finish the meeting on time.

(3) During the meeting, the moderator should avoid disputes with other participants, and should not express opinions inclined to one aspect before the resolution is formed, let alone force others to accept their own opinions. Don't show off yourself, don't speak in a different attitude and tone, avoid all kinds of language diseases. Criticism should be suggestive and try to avoid direct conflict with other participants.

(4) When organizing the discussion, the boundary between discussion and non discussion should be stipulated, and each participant should be given equal opportunities and rights to speak. We should be good at correcting the tendency of speaking out of the topic in time, and pay attention to its way, so as not to frustrate the enthusiasm of speaking.

(5) We should be good at comparing, distinguishing and comprehensively analyzing all kinds of speeches, and correctly focus on everyone's opinions. Concise language is often used to explain the main points of discussion and the speakers' speeches.

(6) When the time is ripe, the discussion or debate should be terminated in time, the conclusion should be confirmed in time, and the resolution should be formed. After an issue is over, the issue should be changed immediately, so as to avoid delay or extraneous.

(7) The agenda of a multi issue meeting should be arranged in a scientific and reasonable order. In general, the issues that require people to use their brains and concentrate their ideas and suggestions should be held in the first half of the meeting.

(8) When the meeting is long, we should arrange a short break and grasp the opportunity. The rest should not be arranged at the climax of the speech, especially when the discussion on a certain issue or one aspect of it is not over.

(9) Various methods and measures should be taken to avoid or reduce the withdrawal of the participants, especially the main figures.

(10) The agenda should not be changed at will unless necessary.

(11) The moderator should have a loud voice, proper behavior and certain appeal, avoid unnecessary actions (moving eyes, playing stationery, scratching head and shaking legs, etc.), incoherent words and lack of self-confidence.

(12) When there is chaos in the venue, we should keep calm and take timely measures to end the chaos.

(13) Pay attention to create a meeting atmosphere suitable for the nature of the meeting, scientifically arrange the high tide and low tide of the meeting, timely distribute the meeting documents and materials, and supervise the staff to make the meeting minutes in a timely and conscientious manner.